Hello 10.11.0.139
Google Workspace Policy
NITK‘s domain nitk.edu.in is presently linked with Google Workspaces for Education Fun damentals (Free Plan , All Users, Free Edition (no charges)).As the amount of pooled storage is limited, the following fair usage policy shall be applicable henceforth (dt 03 Feb 2023 onwards) to all the existing and future accounts created under NITK‘s domain nitk.edu.in.
- The domain shall be subdivided into different organisational units with their own
individual limits which shall be fine tuned according to the organisational needs
of NITK Surathkal and the storage available. This limit shall be applied to Google
Drive, Gmail, and Google Photos.All users shall have to keep their storage usage to
less than the imposed limit always.
- Google Workspace accounts shall be restricted to the bonafide personnel (Faculty,
Staff, students, Contract personnel etc) associated with NITK Surathkal and shall be
active only during their tenure with NITK Surathkal.
- The accounts of those who leave NITK (due to Award of the Degree, Permanent
Withdrawal, End of Tenure, Resignation, Voluntary Retirement or Superannuation
as applicable) shall be deleted within an announced grace period of one month from
the date of their departure from NITK. All such personnel shall have to back up
or transfer their mails/photos/documents into some other storage / account well
before the end of this grace period.
- Usage of the Institute resources including the Google Workspace Account for any ac
tivities resulting in the violation of the existing IT Policy of NITK , IT Act, Copyright Act , Indian Penal Code or Criminal Procedure Code and any other relevant provisions of the policies of Government of India announced time to time is EXPLICITLY BANNED.
- Software Piracy is a CRIME. Legitimacy of any commercial software found in the
Google Workspace Account shall be the SOLE RESPONSIBILITY of the Account
owner. NITK never permits unauthorised use of any paid software in its premises
and has made it known to everyone vide the OM-17-5-2019 . NITK strongly advises
everyone not to use any pirated / unlicensed software.Violation of this policy shall
result in imminent handing over such users to the legal authorities for suitable action.
All users are requested to take steps to reduce their pooled storage usage to less
than the imposed limit. The following steps might help.
- To review how much storage you’re using in each service, go to storage status .
- To delete any unnecessary files in Drive, Gmail, and Photos, please complete the following steps:
To review storage usage in relation to quota and delete large or unnecessary files in Drive, go to quota .
To review and delete large or unnecessary files in shared drives, go to Shared Drives .
- Consider deleting Drive content that you may have copied to a shared drive. If a file resides in 2 locations, it may be consuming twice the storage space.
- To search for and delete unnecessary or large emails, go to Manage files in your Google Drive storage and follow the instructions for Gmail.
- Google Takeout has been enabled for Drive, Gmail, and Photos. Use this service to export an archive of your Drive, Gmail, and Photos data. Note, exporting an archive of your data does not remove the data from your nitk.edu.in account. Follow the instructions below for the two options for downloading your data:
- Download your data into an archive
- Copy your data to another Google Account
- https://one.google.com/about/plans provides a way to get personal storage space from Google One. You may also see https://kripeshadwani.com/best-cloud-storage-india/
- These links also may be helpful : GMail Search Operators , Bulk delete unread mails and A Blog of GMail Tips